The Smarter Way to Hire: Why Outsourcing Recruitment Makes Sense

A local cafe owner recently told me she had 47 CVs sitting in her inbox, and on top of serving customers, and doing rosters and payruns, just had no time to look at any of them.

“I just needed someone yesterday, but didn’t even know where to start,” she said.

In the end, she hired a friend of a friend, who ended up lasting three weeks.

Back to square one.

Sound familiar?

If you’ve ever found yourself drowning in resumes, unsure what to ask in interviews, or wondering if you’ve accidentally hired your next headache, you’re not alone. Hiring seems simple and like something we should be able to handle ourselves, but when you're already juggling customers, cash flow, and compliance, doing it well becomes a serious drain on your time.

Here’s why outsourcing recruitment actually makes the whole process easier and more effective, and why it's not just for big companies with big budgets.

Why Doing It Yourself Can Cost More

Most business owners don’t have hours to spare to:

• Write a clear, compelling job ad

• Sift through a hundred (mostly off-target) applications

• Run pre-screens and shortlist properly

• Schedule and conduct interviews

• Check references thoroughly

• Write a contract and make an offer, before a competitor does

  
  

So, the process gets rushed. You hire reactively. You go with your gut. And a few months later, you find yourself rehiring - again.

It’s not your fault. Recruitment takes strategy, structure, and time, and you’re already wearing countless hats in order to keep things running smoothly.

But the cost of a wrong hire adds up quickly.

By the time you factor in:

• Time spent advertising, shortlisting, and interviewing

• Hours lost to training and supervision

• Mistakes, delays, or poor customer experiences

• Stress on the rest of the team

• The cost of exiting the employee and starting again

the financial impact is estimated to be between 30% to 50% of the person’s annual salary.

What You Gain When You Outsource Recruitment

Here’s what actually happens when you outsource hiring to someone who knows what they’re doing, and cares about getting it right for your business.

1. You Get Your Time (and Focus) Back

We take care of the heavy lifting, writing job ads, screening candidates, phone interviews, and filtering through the noise. You only meet the top few who are a genuinely good fit.

2. You Get Better Candidates

Most strong candidates aren’t just sitting on Seek, refreshing job listings. They need the right ad to speak to them, a clear process, and a bit of guidance along the way. We know how to attract and engage people who are not just qualified, but actually suited to your business.

3. You Make Stronger Hiring Decisions

With a solid process behind the scenes, tailored interview questions, thorough screening, and reference checks that go beyond the usual “yes, they were fine,” you can make hiring decisions based on real insight, not just a gut feeling or a rushed conversation.

Two Hiring Myths We Hear All the Time

“I know exactly who I need.”

Maybe, but we’ve seen many business owners realise that what they thought they needed isn’t what actually works. Sometimes you don’t need another version of yourself, you need someone who brings balance.

An external view helps you step back and find the right kind of fit, not just the familiar one.

“I’ll Just Post the Job and See Who Applies”

That’s like hoping the perfect customer walks in off the street. Good hiring takes intention. A clear ad and targeted process make all the difference.

Thinking About Outsourcing Your Hiring?

If you’re thinking about outsourcing, make sure you work with someone who:

• Takes the time to understand your business and culture

• Write job ads that reflect your voice and values

• Screens candidates based on what matters to you

• Provides you with real insight and quality shortlisted applicants, not just a pile of resumes

• Communicates clearly and regularly throughout the process

  
  

This is exactly how we work. And if you need help with their employment contract and follow ups throughout their probation period to make sure everything is on track - we can do that too.

Not Ready to Outsource? Try These Quick Wins

Even if you're not ready to hand it all over, here are a few things you can do now to improve your recruitment process:

• Write down the actual tasks you need help with, not just the job title

• Create a simple checklist for interviews so you’re not winging it

• Stop copying job ads, instead write like a real person (not HR-speak) and speak directly to the kind of person you want

• Always ask “why did you leave your last role?”, and listen closely to how they answer

Final Thoughts

Hiring the right person can change everything.

Hiring the wrong one? It’ll cost you time, energy, sleep, and money.

If you're tired of the guesswork, or simply don’t have the time to do it properly, get in touch. We’ll take recruitment off your plate, with a tailored, hands-on approach - that’s often more affordable than you'd expect.

Book a free discovery call today. Let’s make recruitment the least of your worries. 

Get in Touch

Need help? Contact us today - sandra@hrconsultingtas.com.au or 0408 408 225  

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